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The products advanced file management was designed with business users in mind, and it encompasses a wide range of powerful features to help Internet-enable enterprises and small to medium-size businesses.

Our advanced file management functionality includes the following:

 

Recent Activity
Recent account activity functionality allows each account owner to get a quick snapshot of the most recent account activity. This allows users to track access to shared directories, see the most recent changes to shared directories and to have an overview of recent file uploads and downloads. The recent activity page is divided into four sections:

New Items from Others. This section includes files uploaded by others to a shared directory created by the account owner.
Shared Folders. This area highlights directories shared with the account owner by others.
File Activity. This tracks file uploads and downloads performed by the account owner.
Sharing Activity. This section details when recipients of a shared directory have accessed that directory.





Advanced Directory Sharing
Advanced functionality has more powerful options when sharing a directory with others. Advanced directory sharing includes all of the options of basic sharing plus much more functionality. Users can choose to share a directory with an employee on the corporate network simply by selecting that person's user name. This software supports integration with LDAP and other directory systems, so end-users can simply search the LDAP system and choose the recipients of a shared directory in a seamless fashion. A link to the chosen directory is automatically placed in a specified area of the recipient's IDS account. Users can also choose to share files with others using a valid email address or by choosing people or groups from their personal address book.

Users may also create a subject for their shared directory and include a message for those guests who are receiving notification of the shared directory via email. Advanced directory sharing also supports the granting of read-only or read-write access on an individual guest basis, and creators of a shared directory may assign a password to the directory for extra security.

It also offers the option of allowing users to be notified immediately via instant messenger when others access their shared directories. More information about the instant messenger notification functionality is available in the User Notification section.










Image Thumbnail View
Support for thumbnail viewing, which gives users the option to view small thumbnail images of files stored in their DSP accounts. Thumbnailing is particularly well suited to images and graphics because users can visually scan an account or a folder for a particular image without going to the trouble of downloading each image in its entirety to view it.

Thumbnailing is also extremely efficient. The software generates actual rendered thumbnails and then displays these software-rendered thumbnails in the browser. This method ensures that only the small, rendered thumbnails are downloaded to the user's browser, resulting in a very small, fast download. Other methods rely on the browser to perform the thumbnail generation, resulting in the need to download the full-size image to the browser and then have the browser itself generate a thumbnail. DSP thumbnailing is not only convenient but also as fast and efficient as possible.







Address Book
Personal address book, which allows account owners to add personal information about individuals to a specific address book. Users can add an individual's first name, last name and email address to the address book, and the address book can be searched to find entries quickly. When configuring a shared directory, account owners can add individuals from the address book to the list of those with access permissions to the shared directory.

The address book also supports the notion of personal groups so that users can create groups from two or more of the individuals in their address book.







User Notification
This application allows account owners to opt to receive immediate notification of certain events that take place within their accounts. Users can be notified via email in some instances or they can choose to be notified via instant messenger. Supports for three primary open instant messenger clients, MSN (Microsoft), ICQ (AOL) and Yahoo.

Users can choose to be notified via instant messenger when the following activities take place:

  • A guest accesses a shared directory
  • A guest uploads a file to a shared directory
  • The account owner uploads a file in which a virus has been detected
  • A guest uploads, to a shared directory, a file in which a virus has been detected






Desktop Access
Desktop account access merges the user's local computing environment with his or her online account. The software uses Microsoft Web Folders (or My Network Places) technology to enable desktop access.

Users can take advantage of desktop access in two ways. Firstly, users can drag and drop files and folders between their local desktop and the desktop folder, just as if a user were using the Windows Explorer functionality on a local PC. This functionality allows a user to upload and download entire folders at once.

Secondly, users can take advantage of the integration between Web Folders and Microsoft Office 2000 products. Office 2000 allows users to save files to and open files from any Web Folder, in this case an IDS account. Users can open any Office file from their IDS account, make changes and save those changes directly back into their IDS account - no more downloading a file, making changes and then uploading that file back into an online account.






Web Publishing
This application offers an easy-to-use alternative for hosting personal web sites, allowing users to upload files directly into an Internet directory that is automatically configured for web publishing. Offering a more user-friendly option than FTP and is suitable for enabling non-technical users to establish a personal web site quickly and easily.

The application automatically creates a designated folder for web publishing; uploading an "index.html" file to that folder activates the web publishing folder. The system automatically displays a public URL that the account owner can distribute.






File Search
Supports for file search throughout a user's account. All or partial file titles are searched, but does not support full text search of file contents.



 
Iowa Data Storage
Copyright © 2001 Iowa Data Storage LLC.
All rights reserved.
Revised: October 11, 2003